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In inventorying and making up cards of issue to persons in charge, Title A
is
issued to the head of the organization or department exclusively using
them. Title B is
made up to the head of the department or the person who is actually using
them. Title
C is issued to the person using the material.
Stock cards are kept on Title A and Title B. The administrative head has
to have a
signature for Title A and Title B as having given it to somebody who then
signs for it.
No stock cards may be written as "Issued to Training Dept" or "Director
of
Training". They are issued to Richard Roe, the person himself. The main
building is
not issued to "Organization Secretary". It is issued to George George, a
person who
happens also to be Organization Secretary. A car is not issued to
"Department of
Materiel". It is issued to John John, who happens also to be Director of
Materiel.
When a person is transferred, his possessions are signed for by the
person, as a
person, who takes over that position. And so long as the person who owned
them has
failed to transfer them to the new person, he or she can be charged up for
them.
Regardless of post transfers, the person on the Stock Card remains the
owner and is
liable for any loss or abuse until the possessions are actually signed for
by somebody
else.
If it exists somebody owns it and has signed for it. And until a new
person signs
for it the old owner is liable for it regardless of his whereabouts or new
post.
Until it is signed for initially it is owned by the administrative head
and if
anything happens to it or it is lost, the administrative head is liable for
it.
The stock cards should be stiff cards of good size kept in a box that
fits them.
There is only one card per piece of equipment. The card says where it is
and what it is
and when bought and has ample area for owning and transferring signatures.
Cards are prepared from Inventory and are checked by Accounts records.
A new acquisition brings about a new card which is then signed for.
The head of the organization is accountable personally for any losses up
to July 1,
1964, which occurred during his term of office.
To dispose of Title A or Title B, or account for its loss, it is
necessary to survey it.
This is done by a board of three executives of departments who must see the
equipment being disposed of or certify it as lost. A Survey Board is liable
for any
falsification of records.
In organizations that have no Director of Administration, the head of
the
organization acts in his capacity and is responsible for having Stock
Cards.
_________________
We are pretty good withal on the subject of equipment. Its loss or
damage is not
one of our major problems. Only one organization, Johannesburg, has gone
mad on the
subject where one Senogles, temporary head of it, had a passion for "losing
tapes and
tape recorders".
However, we are expanding. Expansion needs some orderly ownership. There
is
not very much Title A and Title B about so it is not a very heavy task to
organize it. If
we straighten this out now, we'll save ourselves a mess later.
Further, at this time inventories for corporation transfers have to be
done
anyway, so we may as well get it all done at once.
L. RON HUBBARD
LRH:gl.rd
Copyright � 1964
by L. Ron Hubbard
ALL RIGHTS RESERVED