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HANDLING NEW ADDRESSES IN CENTRAL ORGS AND OFFICES
Starting right away, this is the drill for new book buyers. This drill
also will be
kept in and followed.
1. A person buys a book personally or by mail./w the first time.
2. The invoice is made out with the name and address bright and clear on
all
copies.
3. One copy goes to shipping or books whether mailed or just handed out.
4. One copy goes to own Address. (This is true of all orgs including
City
Offices. Whatever is done with remaining invoice copies is according
to
standard accounts procedure.)
5. Address cuts a plate or stencil and puts a date on it and a
designation like BB
3/3/65, meaning the person bought a book on 3/3/65.
6. This plate is put in File A and receives whatever goes out to File A
for six
months.
7. Any new invoice, indeed all invoices, go to Address. If a BB in File
A buys
more books or training or processing Address obliterates the BB
3/3/65 on
the plate or stencil either by just flattening it on a metal plate or
cutting a
new stencil in case of less durable stencils, and puts it in the
regular active
files.
8. The Distribution Secretary must not place whole lists in the hands of
Field
Staff Members but may send prospects to Field Staff Members of proven
value to the org.
CITY OFFICES
City Offices must send a copy of the invoice of all memberships it sells
or issues
free to the Continental Office that issues the Continental Magazine. It
must also send a
copy of all other invoices for whatever service, including book sales, to
the Continental
Office, so that these people can get the minor issues of the Continental
Magazine, plus
any other promotional mailings that go out from the Continental Office. As
the City
Office has collected the membership money for the memberships that the
Continental
Office is servicing with magazines, and as the Continental Office does
promotion for
the City Offices, the senior org draws on the junior org's Book Acct for
promotion in
the junior org's area.
A City Office must maintain some sort of an Address unit, and Central
Files.
Until it has funds for buying addressing equipment, it keeps a card file
for each name
in its Central Files which is anyone who has bought service (includes PE)
or bought
books, with appropriate abbreviations on the card to match tabbing of a
full Central
Org Addressograph. Of course, in such a case, when a mailing is to be done
by the City
Office, then it will be necessary for someone to type duplistickers from
this card
file-but that is still an address unit functioning. As it can accumulate
funds for
equipment, it can get an Elliott addressing machine or some other piece of
inexpensive
equipment for addressing. It is not conceived that an Addressograph would
be secured
until the City Office had reached full Central Org size. The silk screen
Elliott
Addressograph is probably cheaper and easier to use than duplistickers even
as one can
write one as fast as a duplisticker.
The names and addresses of City Offices must be carried in each issue of
every
magazine mailed by the Continental Office, and other broad promotional
pieces.
L. RON HUBBARD
LRH:ml.rd
Copyright� 1965
by L. Ron Hubbard
ALL RIGHTS RESERVED